Guidelines and Criteria
The Student Services Committee (SSC) recognizes the need to support McMaster full-time undergraduate students and recognized MSU student clubs/organizations in pursuing extra-curricular endeavours. The SSC has allocated a limited amount of funds to assist individual students and MSU recognized groups/organizations to achieve their goals.
The granting of funds to individuals or groups will also be subject to the following criteria and guidelines:
Priority will be given for initiatives/activities that are:
- New initiatives
- Of a significant educational or cultural value and be of interest to the McMaster community
- Impacting/benefitting a majority of the students
- In collaboration and partnership with other McMaster groups, clubs or off campus organizations
- Accessible and open to all McMaster students
- Applicants must be MSU members/recognized MSU club and/or be an undergraduate group sponsored by a Faculty or University department.
- Applications will be evaluated on the basis of their individual merits.
- Requests must be for specific activities.
- Amounts allocated will be competitive depending on the number and quality of applications.
- Funding requests from students for activities operated by groups external to McMaster will be given consideration only if the activities are judged to be closely related to the educational development of students and have an appreciable McMaster focus.
- The number of McMaster students benefitting from program/event.
- The place and importance in enhancing student life of the activity to be funded.
- The number of times funds have been granted in the past three years.
- The amount requested.
- The extent to which the individuals/groups involved have themselves raised or will raise funds for the activity (monetary and/or non-monetary contributions).
- Funds for individual students to attend a career / professional development conference will be restricted.
- Food and beverage costs for conferences/events will be restricted.
- The clarity and completeness of the submission with respect to plans/details of the activity to be funded and a breakdown of the budget, including a list of sources of funds received and expected.
- The safety and liability risks for students and others participating in the activity must be ensured, and all events must be reviewed and approved by Risk Management and appropriate risk management protocols followed.
- Demonstrated ways the event is environmentally friendly/sustainable.
- Consideration for the ongoing financial sustainability of the event/program.
- Demonstrated commitment to the success of the program/event.
- No funds will go directly to a charity.
- No funds will go towards the purchase of equipment, staff costs, grad dinners, formals, club nights, catering for club meetings.
- No funds will go towards activities that in any way constitute part of the requirements of an academic course or degree program.
- Applicants who do not meet the conditions of previous funding as directed will not be considered for funding in the future.
- Funds for events held off campus or outside the Hamilton area will be restricted.
- Funds for individuals to attend an event will be restricted.
September 30, 2016 – (Term I, programs/events held September 1 and November 30)
November 30, 2016 – (Term II, programs/events held December 1 and March 31)
February 24, 2017 – (Term III, programs/events held April 1 to August 30)
Download the Undergraduate Student Initiatives Fund Application for 2016-17 (MS Word), complete and submit as a Word doc to firstname.lastname@example.org.
It should be noted that program funds are limited and may be exhausted at any time before the end of the academic year.